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To our vendors: If you would like to book a webinar please use this electronic scheduler.

Please choose the date, time, and subject of the webinar you wish to schedule. If unsure of the topic, use TBD.

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Step 1: Choose your topic from those listed. Input your time zone. Pick your date. If a date has already been booked it will not show as available.

Step 2: Input your info such as your name and email address and complete the vendor info form and hit complete appointment.

Step 3: you will receive a confirmation by email.

If you need to cancel a webinar or re-schedule, please contact Vicki Directly. That cannot be done through the website.

Webinar

TBD: To Be Determined

1 hour 30 minutes

If you are unsure or undecided about the topic you would like Vicki to present, please use this appointment type to reserve your date.

10 Common Misconceptions About Payroll

1 hour 30 minutes

This webinar discusses 10 areas of wage and hour and tax law that when misunderstood or applied incorrectly, causes employees to be paid or taxed incorrectly with the resulting penalties, fines and interest levied on the employer. Some of these wage and hour law misconceptions can even cause the employer to overpay employees forcing unnecessarily higher labor costs.

Abandoned Wages: Are You Ready to Handle Them in 2023

1 hour 30 minutes

It is every employer’s responsibility to identify which paychecks have remained unclaimed by employees and to turn over these “unclaimed wages” to the appropriate state annually. Most employers are unaware of this requirement and the penalties, fines and especially interest that can be levied against such employers by the state. This webinar explains when wages are considered abandoned, how to track/submit these checks to the appropriate state and how to perform the required due diligence.

Audits for 2023: Surviving Those of Agencies and Conducting Your Own

1 hour 30 minutes

Employers have more chances to be audited than ever before. And although most of us think of IRS when the word audit is mentioned they are not the only ones who audit. Wage and hour audits on the federal level are on the increase. In fact, the IRS and the DOL are working together with the counterparts in almost every state to ensure compliance by employers using audits. It is not a matter of “if” but “when” the notice arrives. Make sure you know what to do and how to do it when the inevitable happe

Basic Payroll 101: Withholding, Depositing and Reporting Federal Taxes

1 hour 30 minutes

This webinar covers the basics of withholding, depositing, paying and reporting payroll taxes. It provides a good solid foundation for the payroll beginner or an excellent refresher course for the seasoned professional.

Calculating Overtime in 2023: How to Get it Right Every Time

1 hour 30 minutes

This webinar discusses how to calculate overtime under the FLSA rules for nonexempt employees. Includes definitions of overtime and calculation examples.

Wage and Hour Compliance: California Style for 2023

1 hour 30 minutes

It has been said that California has a style all its own. This is especially true in the area of employment law. With arguably the greatest amount of wage and hour laws on the books of any state, processing payroll and keeping in compliance with California requirements can be a complex situation. Issues involving overtime, mandatory sick leave, split shifts, call-backs, meals and meal periods. This webinar discusses the wage and hour requirements that govern payroll compliance in the State of California.

Changing Payroll Frequencies: How It can be done in 2023

1 hour 30 minutes

Is your company contemplating changing your payroll frequency? Legally changing payroll frequencies is permitted by the states in most cases unless it is done strictly for the purpose of avoiding overtime already worked. However, it is an arduous task and should be approached with care and a tremendous amount of research and preparation. The information in this presentation will allow you to gain the knowledge and insight necessary to successfully implement changes of payroll frequency for your company.

Child Support Garnishments: What payroll Doesn't Know can Hurt You

1 hour 30 minutes

This webinar focuses on child support garnishments and includes best practices for processing all garnishments but especially child support in a payroll department. The webinar includes the rules and regulations governing child support as well as calculation examples.

The abC’s and Xyz’s of Correcting IRS Forms in 2023

1 hour 30 minutes

In this webinar we will discuss how to correct the Form 941 when an error has been discovered after it has been filed. We will examine when to use the Form W-2c to correct the employee’s year-end information after the Form W-2 has been given to the employee as well as before and after the form has been filed with the Social Security Administration. And we will review how to file an amended return for the Form 940.

Deductions in 2023: What Can and cannot be deducted from an Employee's Paycheck

1 hour 30 minutes

In this webinar we will discuss what can and what cannot be deducted from an employee’s regular paycheck as well as their final one. Failure to follow the regulations pertaining to employee wage deductions can result in substantial penalties and interest.

Employees and Independent Contractors: W-2’s vs 1099’s

1 hour 30 minutes

Misclassifying employees and independent contractors are getting costlier by the day. With federal and state agencies joining forces to combat misclassification, fines and penalties have skyrocketed. And every day the misclassification continues the penalties mount up and up until this ticking time bomb finally explodes! This webinar examines what the requirements are to correctly classify a worker as an independent contractor and also the requirements for when a worker must be classified as an employee.

Employees Working from Here, There & Everywhere

1 hour 30 minutes

Pre-pandemic we all worked together in the same office at the same time. Then, suddenly, Covid hit and everything changed. Hundreds of thousands of employees scattered to the four winds. Some went home from the office and stayed there. Others move their home for the duration. We all thought that after Covid was over everything will return to as it was. But has it and will it? This webinar discusses the issues surrounding employees working anywhere outside the traditional office.

Exempt Employees: Understanding and Mastering the Latest Changes for 2023 and Beyond!

1 hour 30 minutes

In this webinar we will discuss the four classification of exempt employees permitted under Department of Labor rules including executive, administrative, professional and outside sales. We will examine the salary level test including rules for using bonuses to cover salary and the salary basis test. We will determine what deductions can be properly made from an exempt employee’s salary and which, if made, would violate the salary basis test and result in penalties for the employer.

Form 941 for 2023: What's Next?

1 hour 30 minutes

This webinar covers the IRS Form 941 and its accompanying Form Schedule B for the first quarter of 2023. It discusses what is new for the 2023 initial version as well as the requirements for completing each form line by line. It includes the filing requirements and tips on reconciling and balancing the two forms. The webinar also covers the forms used to amend or correct the returns.

Form W-2 for 2023: All You Need to Know

1 hour 30 minutes

The Form W-2 is one of the most important documents that payroll departments must process. This webinar covers the IRS Form W-2 for 2023. We examine the requirements for completing and filing the form including a box by box explanation. The new lower thresholds for mandatory electronic filing will be reviewed. Best practices for completing and reconciling the form, handling duplicate requests from employees are also covered. When to use the correction Form W-2c is also discussed.

Form W-4 for 2023

1 hour 30 minutes

This webinar takes a closer look at the IRS Form W-4 for 2023 and what’s in store for payroll in the new year. This includes the requirements for completing the form properly, handling non-resident aliens, state equivalent forms, record retention and processing the form electronically instead of on paper. We will also discuss best practices for processing more efficiently within the department.

Fringe Benefits Blitz

1 hour 30 minutes

Fringe Benefits are an important component for recruiting and keeping high quality employees in today’s business world. But the diversity of available fringe benefits can make the area of payroll compliance positively overwhelming! Let’s face it… complying with the Internal Revenue Tax Code requirements and federal regulations for fringe benefits such as relocation, meals, lodging, educational assistance, health insurance, transportation and third-party sick pay can be complicated.

Going Paperless in Payroll in 2023

1 hour 30 minutes

Getting away from paper use in business is both good for the environment and the company’s bottom line! So finding ways to eliminate paper use in the payroll department is something every business should consider. Finding the right methods to decrease or eliminate paper in your day-to-day payroll operations while ensuring that proper compliance requirements are met can be done in any department if you know how!

The Essentials of Taxing and Reporting Insurance Benefits for 2023

1 hour 30 minutes

This webinar covers the basics of handling insurances in the payroll department including reviewing the requirements under the ACA for the 2023 reporting of health insurance. We will examine how to handle other types of health insurance plans such as HSAs or HRAs. We will discuss taxing and reporting life insurance, from simple group term life insurance to whole or split life insurance. We will cover the basics of third-party sick pay to ensure that it is properly reported for this year.

Hot Topics in Payroll for 2023

1 hour 30 minutes

There are the certain difficult areas within payroll that can come across a professional’s desk at any time. Are you ready to handle them? In this webinar we will discuss seven separate topics that are currently burning up the payroll boards with questions. Get the information you need to deal with these seven hot topics today.

Key Payroll Practices for 2023

1 hour 30 minutes

2023 will be a crucial year for payroll in four key areas. The IRS and Social Security Administration are cracking down on reconciliation errors when submitting the Forms W-2. They must match what has been submitted on the Forms 941 or fines will be issued. Key area number one will help ensure you are reconciled not just at year end but at each quarter end. But it isn’t just Forms W-2 that are being scrutinized by the IRS it is also fringe benefits and all tax practices.

Fundamentals and Best Practices for Handling Taxation of Multistate Employees…After the Pandemic!

1 hour 30 minutes

This webinar discusses the handling of state taxes, wage and hour law, and garnishments when an employee lives in one state and works in another or works in two or more states simultaneously. Includes determining liability as an employer, reciprocal agreements, resident and nonresident taxation, Form W-4 equivalents, state unemployment insurance, wage and hour law requirements and garnishment withholding including the effects of COVID-19 on these areas!

On-Demand Pay in 2023: Are the Biweekly Payroll Times A’Changin?

1 hour 30 minutes

On-demand pay is gaining access and employers big and small, are beginning to look at this method of payment for their workers. In this webinar we discuss how on-demand pay began in the gig economy and has now spilled over into the traditional employee workplace. We will look at the different types of on-demand pay programs that have been developed, from in-house programs to third-party vendors. And we will examine closely the federal and state laws/regulations and their impact when offering on-demand pay.

Overtime: California Style

1 hour 30 minutes

California—The Golden State has a style all its own when calculating overtime. One of only states that require daily overtime it also requires employees to be paid double time on a daily and weekly basis. With arguably the greatest number of requirements to pay overtime on the books of any state, processing payroll in compliance with California overtime rules can be a complex situation. This webinar discusses the wage and hour requirements for calculating overtime in California.

Paying Employees from Start to Finish and Everywhere in Between

1 hour 30 minutes

This webinar focuses on the rules and regulations for paying employees from the time they are hired to the date of termination. Covers such items as how often an employee must be paid to the methods that may be used in the different states. Includes how and when to pay terminated employees. Webinar covers all 50 states and includes state charts for each section.

Payroll Overpayments: Handling them Correctly in 2023

1 hour 30 minutes

We will discuss these regulations and more including the private letter ruling that governs the IRS requirements. We will examine the FLSA requirements on recouping overpayments including the 1998 opinion letter that spells out these requirements. We will also discuss how to conduct research to determine the state’s requirements for handling overpayments. We will review the wage and hour laws of several states and the factors that they use to determine if an overpayment can be recouped.

Payroll Missteps, Potholes and Pitfalls—Watch Out for These Areas to Avoid Costly Errors

1 hour 30 minutes

Even the most well run and professional payroll department can fall victim to unforeseen problems that can derail the smoothest operation. Join us in this presentation and learn what to look for so you can avoid the biggest payroll pitfalls and keep on the smooth path!

Payroll Procedures: Writing or Updating for 2023

1 hour 30 minutes

Writing payroll procedures is an arduous task that many payroll professionals know they need to do but just can’t seem to get started. Or they start the project but get bogged down by the sheer volume of labor involved! But by having the knowledge of how to document your payroll procedures correctly and a clear understanding of what you need to accomplish this task will set you quickly on your way to success!

Payroll Record Keeping: Who Requires What, for How Long and in What Format

1 hour 30 minutes

This webinar focuses on the retention requirements of payroll records at the federal level for the major laws including the Fair Labor Standards Act, the Internal Revenue Code, and Child Support Enforcement. We discuss how long records must be kept and in what format. We review the records needed when a merger or acquisition has taken place. We also review how to keep the data secure to ensure that what is retained is safe and

Preparing for Disaster 2023 and Beyond--Payroll Style

1 hour 30 minutes

Disaster recovery plans must be a critical part of any payroll department’s long range planning. Payroll professionals are all too aware that any business disruption—nature or manmade— can not only short circuit paychecks and third party transactions, but also expose the company to penalties and fines for noncompliance in paying employees or in reporting and remitting payroll reports and employment taxes.

Ringing in the New Year—Tax Update for 2023 (only in January/February 2023)

1 hour 30 minutes

Information will be posted in December, 2022

Supplemental Pay Taxation for 2023

1 hour 30 minutes

The TCJA 2017 changed the rate for the first time in many years. Managing the taxation of supplemental pay can be a complex challenge fraught with errors and quite costly to correct. One wrong step by payroll and the company could face severe penalties for everything from failure to withhold the correct tax (bad enough!) to actual wage theft. This webinar covers the basics on how to properly tax any supplemental payment.

Tax Levies and Creditor Garnishments: What Payroll Must Know to Stay In Compliance in 2023

1 hour 30 minutes

This webinar concentrates on processing garnishments in the payroll department other than child support. It covers the federal rules for creditor garnishments, the IRS rules for federal tax levies, the various aspects of state tax levies, the key points for processing state creditor garnishments, how to handle voluntary wage assignments such as payday loans and student loans. It includes best practices for reconciling and processing the garnishments in the payroll department.

Terminating Employees in 2023

1 hour 30 minutes

Processing a terminating employee’s paycheck correctly can be difficult. Not only is there a landmine infested area of state and federal wage and hour laws but the withholding or taxation may even change for this one payment! Therefore, many questions need to be answered before that final check can be processed.

Third Party Sick Pay in 2023: The Essentials to Tax and Report Correctly

1 hour 30 minutes

This webinar discusses the proper taxation and reporting of the fringe benefit known as third party sick pay. It discusses what is and is not third party sick pay, how the taxation is affected by the status of the provider (is or is not the employer’s agent), when this type of payment is taxable and/or reportable and who is responsible for this taxation and reporting.

Travel Pay: Handling it Correctly for 2023

1 hour 30 minutes

This webinar discusses the rules and regulations that must be followed when paying an employee for travel pay. It includes what is travel pay, best practices for handling the payments, how it affects overtime calculations and what is required on the state level. It also discusses the requirements for taxing travel expenses under IRS rules.

Wage and Hour Compliance in 2023: It’s More Than Just Calculating Overtime

1 hour 30 minutes

This webinar concentrates on federal and state wage and hour requirements that must be followed in the payroll department. Areas of discussion include calculating overtime, travel time, minimum wage, posting requirements, meal and rest periods, how often an employee must be paid and by what method and paying terminated employees.

Year End 2023 (available beginning Oct. 15, 2022)

1 hour 30 minutes

Details for this webinar will be posted by mid-September

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